Cheney Logo 2011
Regular City Council Meeting Agenda
Zoom Meeting
February 9, 2021 - 6:00 p.m.

A.

Virtual Participation

In response to Governor Inslee's proclamation 20-28.15 regarding Open Public Meetings during the COVID-19 pandemic, there will not be a physical meeting location for the City Council meeting.  The public is encourage to attend the meeting by clicking the link or calling the phone number below.  If you have technical difficulties, please call 509-498-9255.

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B.

Call to Order - Pledge of Allegiance


C.

Roll Call - Excused Absences


D.

Minutes


 

Minutes of the Regular City Council Meeting of January 26, 2021


Documents:
  1. 1-26-21.pdf
E.

Vouchers/Payroll


 

2020 Voucher Total = $115,750.78


 

2021 Voucher Total = $130,312.32


 

Payroll Total = $942,194.66


F.

Claims for Damages


 

Fellowship Baptist Church = $6,646.39


G.

Small Contracts (Less than $10,000) - Approved by Mayor


 

Fire Protection Specialists - test fire alarms and extinguishers = Not to exceed $8,000


 

Specialty Pump Services - Well Six pump repairs = $5,800 plus taxes


H.

Information Items


I.

Appointments


J.

Citizen Comments

Council comments must be submitted via email to councilcomments@cityofcheney.org or by dropping off written comments in the drop box at Cheney City Hall, 609 2nd St.  All comments must be received by 5:00 p.m. the day of the meeting.
K.

Action Items


 

Public Hearings


 

Resolutions


1.

21-018 - Resolution E-891 - City Fuel Station Upgrade

The City Fuel Station upgrade will include a new unleaded fuel, and green diesel above ground storage tank, and two existing above ground storage tanks for red diesel, with new card readers for each fuel tank that will allow City vehicles to fuel 24/7.  The proposal is to purchase the NWESTCO fuel system on state contract though Whitley Fuel Company.  Whitely Fuel will provide technical assistance and oversite during the installation of the equipment.
Documents:
  1. CCAR 21-018 City Fuel Station Equipment Purchase.pdf
  2. Res E-891 Fuel Station Equipment Purchase.pdf
  3. 20210128071432972_0001.pdf
  4. 20210128071441731_0001.pdf
2.

21-019 - Resolution E-892 - Asplundh Line Clearance Renewal

The Light Department requests to execute the first of three possible one-year renewals of the Contract with Asplundh Tree Expert for the 2021 Line Clearance Program.  Initial contract was signed in February 2020 with an expiration of December 31, 2020. This contract involves the essential work of pruning and/or removal of trees near the City’s electric distribution system.                           
Documents:
  1. CCAR 21-019 2021 Line Clearance Contract Renewal.pdf
  2. Res E-892 2021 Line Clearance Contract RenewL.pdf
  3. Contract Extension Addendum.pdf
  4. 2021 Rates City of Cheney.pdf
  5. Contract signed by City of Cheney.pdf
3.

21-022 - Resolution E-983 - AFG Grant Type 5 Engine

This resolution allows the Cheney Fire Department to submit for a Federal Grant opportunity for award of funds to procure a new Type 5 wildland firefighting Engine and necessary equipment in the amount of $210,000.00.
Documents:
  1. CCAR 21-022 - AFG Type 5 Engine.docx
  2. 21-022 - Resolution E-893 - AFG Type 5 Wildland Engine.docx
  3. fema_fy-2020_afg_notice-of-funding-opportunity.pdf
4.

21-026 - Resolution E-897 - Energy Services Proposal Evaluation

 Public Works requested proposals from energy services firms for the purpose of 
 evaluating a photovoltaic solar array alternative energy source at the wastewater 
 treatment plant.  Two proposals were submitted and staff is recommending that the 
 Public Works and Utilities Committee review and evaluate the proposals with a 
 recommendation to City Council. 


Documents:
  1. CCAR 21-026 Energy Services Proposal Evaluation.pdf
  2. Res E-897 Energy Services Proposal Evaluation.pdf
  3. Energy Services Proposal Evaluation Sheet-Exhibit A.pdf
 

Ordinances


1.

21-020 - Ordinance Y-1 - Building Code Amendment CMC 19.06

Ordinance Y-1 includes revisions to CMC19.06. Revisions Include adoption of the 2018 International Code including Washington State Amendments which replaces the 2015 International Code. Adoption of the code is effective February 1, 2021 and the City of Cheney is required to adopt these changes.
Documents:
  1. CCAR 21-020 Building Chapter 19.06 Ordinance 2-1-2021.pdf
  2. Ordinance Y-1 Amending 19.06 (building code).pdf
2.

21-021 - Ordinance Y-2 - Fire Code Amendment AMC 18.06

Ordinance Y-2 includes revisions to the International Fire Code CMC18.06. Revisions Include adoption of the 2018 International Fire Code which replaces the 2015 International Fire Code. Adoption of the code is effective February 1, 2021 and the City of Cheney is required to adopt these changes.
Documents:
  1. CCAR 21-021 Fire Code Amendment CMC 18.06 2-1-2021.pdf
  2. Ordinance Y-2 Amending 18.06 (fire code).pdf
3.

21-024 - Ordinance X-98 - Interfund Loan

The fuel station will require an interfund loan to complete the project. The loan will be repaid over 5 years from the fees collected from fuel sales.
Documents:
  1. 21-024 Ord X-98 - Interfund Loan - Fuel Station.pdf
  2. 2021 Interfund Loan - Fuel Station.pdf
  3. 2021 Fuel Station.pdf
4.

21-025 - Ordinance X-99 - 2021 Budget Amendment #1

The attached amendment worksheet contains amendments for: use of CARES funding for the finance remodel to separate employee workstations, the budgeting if the senior planner for work being done for the solid waste plan, the fuel station project, the interfund loan for partial funding of the fuel station project, and the grant funding and expense for the purple pipe project. Total amendment $2,419,700.
Documents:
  1. 21-025 Ord X-99 - 2021 Budget Amendment 1.pdf
  2. 2021 Budget Amendment 1 - X-99.xls
  3. 2021 Budget Amendment Worksheet - All.xls
 

Other Business


L.

Staff Reports


M.

Mayor's Report


N.

Council Reports


O.

Executive Session


 

Executive Session as per RCW 42.30.110(1)(b) to consider the selection of a site or the acquisition of real estate by lease or purchase


1.

21-023 - Consideration of Vacant Land Purchase


P.

Adjournment