Regular City Council Meeting Agenda
City Council Chambers & Zoom
February 22, 2022 - 6:00 p.m.
Council comments may be submitted via email to email@example.com or by dropping off written comments in the drop box at Cheney City Hall, 609 2nd St. All comments must be received by 5:00 p.m. the day of the meeting. If you want to provide verbal comments at the meeting, please email firstname.lastname@example.org by 5:00 p.m. the day of the meeting and provide the topic you would like to speak about.
SUMMARY: The attached governmental fees resolution includes small text corrections, the addition of the public records fee for police body camera requests, the amending of fees for false alarms (fire), the addition of social event burn permit, and the documentation and increase of the firework permit. All addition/changes were reviewed by their respective council committees and are highlighted in yellow. The resolution is effective immediately.
SUMMARY The City wishes to purchase Central Square Mobile Work Orders. Mobile Work Orders will allow utility field staff to receive, process and complete work orders in the field. Both operational utility work orders and capital work maintenance and installations can all be completed by field staff. All work orders will immediately update to the parent work order system. Users will require a windows compatible device, (laptop or tablet), with a monthly data package. There is an annual licensing cost of $10,476 to begin in 2023. There may be an IT component for installation, a separate contract with Intrinium will follow if needed.
Purchase qualifies for using ARPA Funds. Allowable use is improving utility customer service with less employee interaction.
SUMMARY The City wishes to purchase Click2Gov. Click2Gov will allow utility customers to access their utility account including both billing, payments, consumption, etc. in a paperless format. Additionally, customers will be able to pay their utility bills from that site without navigation to our alternate web-payment site. Also included in Click2Gov is the ability to establish a program where customers can sign up for auto pay through Click2Gov.
There is an annual licensing cost of $7,284 to begin in 2023. There may be an IT component for installation, a separate contract with Intrinium will follow if needed.
Purchase qualifies for using ARPA Funds. Allowable use is improving utility billing access and payments for our customers.
The Bureau of Reclamation is soliciting applications from qualified agencies for water reclamation and reuse projects. City Staff is proposing to submit an application for the Cheney Purple Pipe Project. Funding is 25% of the construction of the project which would be a maximum amount of $ 5,455,750. Applications are due March 15, 2022.
The City was awarded a TransAlta Grant in the amount of $160,000 for the design and construction of a 100 KW ground mounted solar panel system. The City of Cheney is required to enter into a grant agreement with TransAlta.
Resolution E-900 authorized the Mayor to enter into a Solar Energy Services Consultant Agreement with Apollo Solutions Group (ASG). That agreement enabled ASG to complete an Investment Grade Energy Audit to identify costs and savings for a solar array project located at the existing Waste Water Treatment plant and to assist with grant applications. Two grants were awarded to the City for the project totaling $ 349,258 for design and construction of a 100 KW solar panel system. Total project is estimated at $ 378, 516.
The City is in the process of completing a NEPA for the Cheney Purple Pipe Project for the purpose of applying for federal grant funds. The Bureau of Reclamation is assisting the City through this process to assure compliance of the NEPA. A contributed funds agreement between the City and the Bureau of Reclamation is necessary to reimburse the Bureau of Reclamation for expenses in the review process.
In accordance with CMC 2.74, the City Council has the authority to declare real property as surplus and the City Council may establish sale price through minimum bid process. Staff is recommending a minimum bid value for the Solid Waste 2010 Wayne Curbtender (#1031) in the amount of $ 20,000.
At the Planning Commission Meeting on January 10, 2022, the Commission recommended to send the ordinance as is to City Council. On January 25th, 2022, City Council did discuss a possible maximum cap (percentage) for self-storage in the BP Zone, which could be addressed via a modification to footnote 5 in the use table.
An ordinance granting Avista Corporation, d/b/a Avista Utilities the nonexclusive right, privilege, authority and franchise to locate, construct, install, own, operate, maintain, repair, replace, extend, operate and use facilities in, upon, over, under, along, and across the franchise area for purposes of the transmission, distribution and sale of gas.