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Regular City Council Meeting Agenda

Zoom Meeting

October 12, 2021 - 6:00 p.m.


A.

Virtual Participation

In response to Governor Inslee's proclamation 20-28.15 regarding Open Public Meetings during the COVID-19 pandemic, there will not be a physical meeting location for the City Council meeting. The public is encouraged to attend the meeting by clicking the link or calling the phone number below.  If you have technical difficulties, please call 509-498-9255.

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B.

Call to Order - Pledge of Allegiance


C.

Roll Call - Excused Absences


D.

Minutes


 

Minutes of the Regular City Council Meeting of September 28, 2021

Documents:
  1. 9-28-21.pdf
E.

Vouchers/Payroll


 

Voucher Total = $292,954.52

 

Payroll Total = $928,975.84

F.

Claims for Damages


 

Leaf = $12,718.33

G.

Small Contracts (Less than $10,000) - Approved by Mayor


H.

Information Items


 

City Employee Vaccine Mandate Policies

I.

Appointments


J.

Citizen Comments: Open to Public (two minute limit)

Council comments may be submitted via email to councilcomments@cityofcheney.org or by dropping off written comments in the drop box at Cheney City Hall, 609 2nd St. All comments must be received by 5:00 p.m. the day of the meeting. If you wish to provide verbal comments at the meeting, please email councilcomments@cityofcheney.org by 5:00 p.m. the day of the meeting and provide the topic you would like to speak about.

K.

Action Items


 

Public Hearings


 

Resolutions


1.

21-098 - Resolution E-955 - Lodging Tax - Holiday Hoopla

The City received the attached lodging tax application from the Cheney Merchants Association for Holiday Hoopla to be held December 3, 2021.   The event will be held virtually again this year and will include the light tour, Santa Pictures, decoration contest and a drive-in movie. Lodging Tax committee has recommended approval of $7,130 for fund the event.    

2.

21-099 - Resolution E-956 - Tantalus AMI Service Agreement

Resolution E-950 authorized the Light Department to enter into an agreement with Tantalus to purchase equipment and support services to operate a Fixed Network meter reading system. This Maintenance and Support Agreement defines the terms and conditions under which the City will purchase from Tantalus and Tantalus will provide to the City, maintenance and support services and includes, without limitation, the terms, conditions and responsibilities of each Party relating to the license and use of the Licensed Software, the provisions of technical support and the non-disclosure obligations of the Parties.

3.

21-100 - Resolution E-957 - 2020 Teller Window Improvement Project Closeout

Big Timber Contractors, LLC has finished all of the agreed upon work in the 2020 Finance Department Teller Window Improvement Project contract and has exhausted the $188,000 appropriation. The last phase necessary to finalize the remodel project is data infrastructure work to enable staff to utilize their computers. NW Cabling, Inc has provided a quote in the amount of $10,101.00 to complete the necessary data infrastructure work. Staff is requesting an appropriation increase for the 2020 Finance Department Teller Window Project in the amount of $10,101.00, bringing the total appropriation amount to $199,000.00, in order for final closeout of the project.

4.

21-101 - Resolution E-958 - DOE Water Quality Financial Agreement Amendment Two

The Reclaimed Water Engineering Design was approved by the Department of Ecology with final plans and specifications completed by June 2021. The outcome of the reclaimed water design will provide construction documents for construction of the City’s reclaimed water facility. DOE Agreement No. WQC-2018-Cheney-00191 Amendment Two closes out the funding agreement finalizing the project costs and establishing a payment schedule.

 

Ordinances


 

Other Business


L.

Staff Reports


M.

Mayor's Report


N.

Council Reports


O.

Executive Session


P.

Adjournment